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paywise for easyVerein

easyVerein
The easyVerein integration hands your club’s open receivables — membership fees, invoices, donations — straight to paywise for collection. You store a dedicated API key for paywise; your easyVerein credentials are never shared.
paywise reads from easyVerein and never writes back. Nothing in your club administration is changed, cancelled or marked as paid.

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Before you start

  • An easyVerein account in which you may create API keys.
  • A paywise account.
  • At least one open invoice in easyVerein.
easyVerein is a separate source for collection imports. It can remain connected alongside a bookkeeping or DATEV connection. When easyVerein is connected, the invoice picker uses easyVerein.

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What paywise reads

The API key is used read-only.

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Creating the easyVerein API key

Inside paywise this guide is available at any time via So erstellen Sie einen API-Schlüssel on the easyVerein page.
1

Open the API settings

Open easyverein.com/app/settings/easyVereinApi/ and go to Einstellungen → easyVerein API.
2

Use a dedicated admin group

Select or create a dedicated administrator group for paywise and grant only the permissions required.
3

Create a separate key

Create a separate API key for paywise. Do not use this key for any other purpose.
4

Copy and paste the key

Copy the newly generated key once and paste it directly into the field in paywise.
Never send the API key by email or chat.
Validity and renewal. According to easyVerein’s help, a new API key is valid for 30 days and can be renewed from day 15. paywise renews the stored key automatically — you do not need to rotate it yourself.

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1. Connect easyVerein

1

Open the connection page

Go to app.paywise.de/connect/easyverein/.
2

Paste the key

Paste the key into the easyVerein API-Schlüssel field.
3

Accept the terms and verify

Tick Ich akzeptiere die Nutzungsbedingungen and choose API-Schlüssel prüfen und verbinden (check API key and connect).
Once connected, the page shows the connected club.

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2. Submit invoices for collection

1

Open the invoice picker

On the easyVerein page in paywise, choose Rechnungen einreichen.
2

Pick the invoices

paywise lists your open invoices live from easyVerein — with invoice number, recipient, invoice date, amount and open amount.
3

Check the debtor data

Name and address come from the easyVerein member or contact record. An available invoice PDF is attached automatically. If the document is missing, paywise shows a warning; upload it manually before submitting. Also review the recipient data and complete anything missing.
4

Record your payment reminder

easyVerein does not expose reminders over its interface. Enter how and when you asked for payment — in writing or verbally, the date, and any payment deadline you set.This matters legally: for consumers — and club members usually are consumers — a reminder is normally required before default interest and collection costs can be claimed.
5

Send the order

Confirm how collection should start, answer the legal questions, accept the terms and choose Auftrag absenden.

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Invoices that cannot be submitted

paywise checks every invoice strictly and refuses in case of doubt rather than creating a questionable claim:
  • Only certain invoice kinds can be submitted: membership fee, revenue, balance and donation.
  • Drafts, templates, requests and receipts are excluded.
  • Offers are excluded — including when only an offer number or an offer validity date is set.
  • Cancelled invoices and cancellation documents are excluded.
  • Fully paid and overpaid invoices are excluded.
  • Already submitted invoices are shown as Eingereicht.
The membership application is not imported. easyVerein does carry a “Mitgliedschaftsantrag” field on the member record, but its relation to a specific invoice is not established. paywise deliberately does not import that document — add it to the case manually if needed.

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3. Disconnect

On the easyVerein page, choose Verbindung löschen and confirm with Löschen. The stored API key is removed and paywise stops reading invoices. Orders you already submitted are unaffected. You can reconnect easyVerein at any time.

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Troubleshooting

Check that you pasted the complete key and that the administrator group in easyVerein holds the required read permissions.
The key was deleted in easyVerein or expired past its renewal window. Create a new key and store it.
Check the invoice kind and status: drafts, templates, offers, cancellations and paid or overpaid invoices are deliberately not offered.

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Questions

Write to [email protected].