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Import open items from DATEV

Once DATEV Connect is set up, paywise fetches your open items from the bookkeeping and turns them into claims. You can trigger that by hand at any time, or set up an automatic import on a schedule with rules.
paywise reads the open items and does not modify your bookkeeping. Nothing is settled, reposted or reversed.

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Submit a claim by hand

1

Start an order

On the DATEV dashboard, choose Neuer Auftrag (new order).
2

Pick the fiscal year and the items

paywise first asks for the fiscal year and then lists the open items from DATEV. Select the items to be collected.
3

Check the data

paywise takes the debtor account number, amount, document date, due date and the debtor’s master data. Review and correct anything missing.
4

Send the order

Answer the legal questions, accept the terms and submit.
The manual picker shows postings, not consolidated open items. An invoice with several postings — deposits, partial payments, discounts — appears there more than once. In that case select only the row carrying the invoice document. The automatic import does consolidate the postings correctly into one open item.

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Set up the automatic import

Start the wizard from the DATEV dashboard, or under DATEV Einstellungen → Automatischer Forderungsimport → Assistent starten. Afterwards you manage everything under Einstellungen → Auto-Import. Three things must be configured before the automatic import can be enabled. paywise names them under Bitte konfigurieren Sie:
  1. Geschäftsjahr (fiscal year)
  2. Zeitplan (schedule)
  3. Import-Regel (import rule)

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Fiscal years

Choose which fiscal years paywise should search. Alle auswählen and Keine auswählen set the selection quickly.

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Schedule

In the Zeitplan section, Bearbeiten (edit) lets you set:
  • Intervall — every n hours, days, weeks or months
  • Erster Import — date and time
Under Vorschau paywise shows the next import time. Save with Speichern.

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Import rules

Rules decide which open items are imported. You build them in the Regel-Editor from conditions — combined with UND (all conditions must hold) or ODER (at least one must hold), and groupable via Gruppe. Conditions exist for two categories:
Test a rule before you save it. Testen shows you how many invoices match, in the form “X von Y Rechnungen entsprechen den Kriterien” (X of Y invoices match the criteria).
Rules are evaluated top to bottom; the first matching rule is applied.
An open item without a due date matches no overdue rule. Movement postings in DATEV carry no due date, so a rule such as “30 days overdue” deliberately does not apply to them.

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Activate

Set the Automatischen Import aktivieren switch and confirm with Aktivieren. From then on claims are imported automatically according to the configured schedule. Deaktivieren stops scheduled imports again; you can re-enable at any time.

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Follow the import runs

The DATEV dashboard shows the history of import runs. An individual run shows its start time, trigger, duration, status and the number of imported claims, plus a list of the individual items with their status.

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How paywise counts

DATEV returns open items as individual postings: an invoice with a deposit, a partial payment and a discount appears several times, and every row repeats the balance of the whole item. The automatic import groups those rows by account number and Belegfeld 1 and creates one claim from them — using the details of the invoice row (due date, document date, document link).
paywise remembers, per account number and document number, which open item was already imported. An item that already has a paywise claim is skipped on the next run.
paywise takes phone, email, fax and website from the DATEV master data. Phone numbers are normalised into a consistent international form so that they do not fail validation in the order wizard. If a number cannot be converted safely, it is left as it is — and the wizard flags it, rather than storing a plausible-looking wrong number.

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Pause the import

DATEV Einstellungen → Gefahrenzone → Integration deaktivieren stops all automatic imports. Settings and tokens are kept and you can reactivate at any time. Uploading to Belege online continues unaffected.

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Questions

Write to [email protected].